This page outlines detailed steps and the process
for submitting a plan to the Design Control Committee.
If you have any questions that are not answered here,
don't hesitate to
We're happy to help!
The first step in any home project is to decide what you'd like to do.
In Muirfield Village, it is equally important to understand what Muirfield's
design standards will permit.
Knowledge of what is permitted will increase the likelihood that the plan
is accepted on the first attempt, which will save you considerable time
and possible frustration.
For example, if you'd like to replace the
windows on your home, it is important to know that casement, double-hung,
horizontal sliding and stationary windows may be acceptable
whereas certain vinyl windows are prohibited.
This knowledge may influence your selection of a window company.
Another example would be selection of a playset.
The unit must be made of cedar or redwood
or painted the trim color of the house.
Slides and tarps must be earth-toned.
Additionally, the property must be able to accommodate the unit so
it is at least 10 feet from property lines and
is screened from neighboring views.
Knowing this will aid in your selection of a unit.
Specific guidelines and applications for nearly every conceivable project
can be found in the
Caution: If a contractor, vendor or company states that their products or services have
already been approved by Muirfield, this is not correct.
Nothing is pre-approved; everything
must be reviewed and approved in writing by the Design Control Committee.
Step 2: Download and Complete an Application
Once the project has been planned, download the relevant guidelines and application for
your project from the
page. Applications are listed in alphabetic order.
If you can’t locate the form you need or are confused about
which form to use,
download hints are below.
Blank forms are also available at our office.
Fill out the application as completely as possible.
Partially completed applications can result in the plan
being tabled pending receipt of more information.
If you don't know your lot or phase number, leave it blank.
Your contractor may need to supply details of the materials
they plan to use.
If you are doing more than one project and the projects are directly connected to each other,
it is not necessary to fill out more than one form. For example,
if you are installing a patio that includes an outdoor kitchen and a fire pit plus
landscaping around the exterior of the patio, only the patio form is needed.
However, if your plans are not directly connected, more than one form is likely necessary.
For example, if you are replacing windows on the house plus removing trees,
this would require two separate plans. Please contact the office with questions.
Step 3: Submit the Application
To ensure timely processing, you must submit 2 complete
application packets to the Association office.
The application packets must include all materials
requested on the application, which may include
drawings, a site plan, brochures, samples, colors,
photos of the property, and any other pertinent information.
Each application form will clearly outline what must be submitted.
packets are needed: one packet will be returned to the submitter,
the other will be kept on file at the Association office.
Completed applications may be mailed, faxed to 614-889-1142, emailed to
or dropped off at the office at 8372 Muirfield Drive.
Please use the
if coming to the office.
There is a locked drop box by the front door if the office is not open.
In some cases, you must drop off the request
since some material samples can’t be mailed easily.
Step 4: Receive a Response
The Muirfield Design Control Committee meets bi-monthly,
generally the first and third Wednesdays of the month.
View the calendar
to see when the next Design Control Committee
meeting will occur.
Applications received by the Association office by
1:00 p.m. on the Friday prior to the meeting date will be included
on the agenda for the upcoming meeting. Applications
received after 1:00 p.m. on the Friday prior to the meeting
will be placed on the agenda for the following meeting.
Applications must be submitted timely to obtain the earliest possible response.
Holidays may impact the meeting and/or deadline schedule.
The deed provides the Association 30 days in which to respond
to any request, however, every effort is made to respond sooner.
Most plans are reviewed within 10-14 days.
The meetings are closed; however,
owners and contractors may apply in writing one week before
the meeting to attend for specific reasons.
Once reviewed, the Muirfield Association will return one copy of the plan plus
written notice to the applicant advising the approval,
denial or necessary changes required.
The other copy is kept on file at the Association office.
If someone other than the homeowner submits the plan, the plan
will be returned to the person/company who submitted the plan
and the homeowner will be copied on the letter.
If the plan is approved, the project can be initiated.
Should the initial plan not be approved, the committee will
give guidance in the response letter. Nearly always, plans may be
resubmitted for consideration. Please see
Resubmitting Plans below.
If you need assistance, see
Project Planning Assistance
Step 5: Complete Your Project
After you have
received approval from the Design Control Committee
for your project, you may proceed.
No deviation from the approved plan is permitted without the committee’s written consent.
Projects need to be completed within a reasonable time frame.
For example, a deck cannot be torn out
and left with no replacement for months on end.
The Association understands that there may be unforeseen delays:
a contractor may be delayed,
it may take time to secure a contractor,
or the weather may not be cooperative.
Please make the Association aware in the event of a long delay.
Work may be completed by the homeowner or any contractor they chose.
The Muirfield Association is not concerned with who does the work, but rather
if the plan fits Muirfield design standards.
Other Helpful Information
Project Planning Assistance
Do you need assistance planning or understanding
what is permitted? If so, please call or visit the
Association office during business hours.
We will be happy to assist you!
The Association office has a limited gallery of samples
available, including paint colors, stucco colors, roofing materials,
and window samples. You are welcome to visit the Association
office during business hours to view these materials.
For additional assistance or if you'd like some free professional advice,
the Board of Directors has hired architects who will assist
owners with their design ideas onsite, up to one hour free of charge.
Using this service may help to get ideas into a plan that complements
the lot and fits into Muirfield’s design standards and restrictions.
Owners interested in such a consultation and home visit with one of
our architects should contact the Association office at
or make a request in the Members Area.
Who May Submit a Request
A homeowner or their contractor may submit for property changes.
In some cases, the homeowner may need the assistance of the contractor
to accurately describe the proposed project, materials, etc.
The Design Control Committee will respond to the person who submitted the request.
If a contractor submits the request, the Design Control Committee will
mail a copy of the response letter to the homeowner.
Application Downloading Hints
Applications and guidelines are in PDF format. Adobe Reader (a free program)
or any other PDF program is necessary to open them.
Sometimes computer security settings will not allow you to open PDF documents.
If the application does not appear when you click on the button (or if you get an error),
right click the green button for the application and choose “Save link as…” or “Save target as…”
Save the application to your desktop, then open it from there.
If your computer opens the application with Adobe Reader X or later,
you may type directly into the application form.
(Note to Mac users: the form data will not save if you use Mac Preview.
You must use Adobe Reader X or later.)
Applications may also be handwritten.
In simple cases (examples include a basketball unit, play equipment, or tree removal)
an aerial view, such as the kind found on Google Maps or the
auditor's website, is sufficient.
For construction of elements such as decks, patios, additions, and large-scale landscaping projects,
a scaled drawing will be necessary, showing
locations and dimensions along with the distance from the property lines.
We strongly recommend this plan is professionally prepared.
Design Review Fees
Each application will indicate the fee due in order to review the plan.
Payments can be made by check or cash.
In the event an application lists a variable fee, such as the
Landscaping Application, do not send payment. The fee will be determined
by the scope of the work.
Unless otherwise directed by the committee,
there is never a fee to resubmit a plan that was initially turned down
If the plan is not approved, the reason(s) will be explained
in the letter returned to the submitter. Sometimes a
project simply is not appropriate for the property.
However, in some cases,
plans are not approved due to one or more of the following reasons:
The committee did not receive everything the application requested.
A site plan was not included or lacked dimensions.
Photos of the work area (which would be taken before any work begins)
were not included. Please stand back when taking photos so the entire area can be seen
in relation to the proposed project.
Color samples, descriptions, and/or product samples were not included as requested.
In any of these cases,
the submitter will receive an explanation of
what further information the committee needs to make a decision.
Please turn in the requested information/materials to the office
so the plan can be reviewed again.
Unless otherwise directed, there is never a fee to resubmit a plan.