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Important 2018 Voting Information

The Association office and Board of Directors want all households who are eligible to vote to do so. We’ve made some changes this year, so please read through this carefully. If you have problems, questions or concerns, please contact us as soon as possible.

Highlights of 2018 changes:

Please keep reading so you know what to watch for and how to vote if you’re on paper communications or if you’ve opted in to receive electronic ballots.

Voting Instructions for Paper Ballots

One paper ballot to elect the Board of Directors and one Limited Proxy will be sent to all households who are on paper communications and who are eligible to vote. (Why didn’t we receive a ballot and proxy?) The ballot and proxy will arrive in a 9” x 12” white envelope, which also contains all other annual meeting materials. Your envelope will look like one of these:

Important: the Board of Directors ballot is tri-folder. The ballot and return envelopes it goes with may have settled to the bottom of the mailing envelope, so please check the entire envelope carefully. The limited proxy, cover letter, Language to Amend the Code of Regulations of Muirfield Association, Inc. and all other materials are not folded.

To vote for Board of Directors candidates, mark your ballot with your choice(s), then seal only the ballot (do not include the limited proxy form) in the envelope marked BALLOT:

Place the BALLOT envelope inside the return envelope. Sign where indicated on the envelope, stamp it and mail it. Please mail this to the address on the front of the return envelope. Do not mail or bring to the Association office. Alternately, sealed ballots may be brought to the annual meeting.

Vote to Amend the Code of Regulations

Included in the annual meeting envelope will be a cover letter explaining the proposed amendments to the Code of Regulations, the actual text of the amendments, and a Limited Proxy.

These proposed amendments will be introduced and a vote will be held at the Annual Meeting. The Code of Regulations requires approval from a majority of the members in attendance to pass the amendments. If you attend the meeting, a consent ballot will be given to you at the meeting, which means there is no need to complete the limited proxy.

If you will not be able to attend the Annual Meeting and wish to vote for the amendments by proxy, complete, date, sign, and return the proxy to the Muirfield Association office at any time before 4:00 p.m. on April 25, 2018. Do not mail the limited proxy with the ballot for the Board of Directors.

Electronic Voting Instructions

For those residents on electronic communications, watch your email (including spam, junk and trash) starting April 11 for two separate emails. They will both come from an address similar to "[email protected] via surveymonkey.com", but will have different titles. Please do not assume you’ve received two of the same email and accidentally delete one. Two emails are being sent because voting to elect board members must be done anonymously but a resident must identify themselves to vote for the amendments.

One email will link you to the ballot to vote for Board of Directors candidates. The email title will be "Voting Ballot from Muirfield Association”.

A second email will link you to a limited proxy form which will allow you to vote in favor or against each of the proposed amendments to the Code of Regulations. The title will be "Ballot to Amend the Code of Regulations for Muirfield Association".

If you do not receive one or both emails by April 15, check your spam and deleted items. If you are not able to locate one or both, please email [email protected] and provide your name, Muirfield street address and if you’re missing the ballot, proxy or both.

Why didn’t I receive a ballot and proxy?

First, if you received your packet in mail, check the envelope carefully! The ballot is tri-folded and may have settled to the bottom or gotten stuck between other papers.

Other reasons could be that your household's account is delinquent, your payment did not reach us by the time annual meeting materials were sent, your property has outstanding deed violation(s), or you never registered your household with the office.

It's also possible that your postal mail has not arrived (if being forwarded) or the ballot and/or proxy emails have been sent to spam or bounced.

If you did not receive a ballot or proxy and do not know why, we want to help you! Please contact us at 614-889-0922 or [email protected]. We will investigate the situation and make every attempt to resolve it. Staff is happy to assist you, but please contact us in a timely manner so there is time to investigate and attempt to resolve the problem.

Rules for Voting in Muirfield Village

The following is a summary. The entire policy can be found in the Muirfield By-Laws. Please also review the Election Information Sheet.

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Muirfield Association :: 8372 Muirfield Drive :: Dublin, Ohio, 43017 :: (614) 889-0922
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