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MUIRFIELD ALERT: APRIL 14, 2017
Voting Ballot Issues
The office has received messages from residents who did not receive their voting ballot. There are a few reasons why this could have occurred:
- Any resident who was delinquent or had an outstanding deed violation at the time the ballots were mailed/emailed on April 5 would not have been sent a ballot because only members in good standing can vote.
- If a new owner has never registered with the office, they were not sent a ballot because the office has no record of who actually lives in the home.
- The emailed ballot may have gone directly to spam, bulk mail, or trash/deleted items.
- The voting ballot is sent to the primary email address that the resident gave us when signing up for electronic communications. This could be a work email or spouse's email.
- A resident may have changed email accounts and never informed the office.
- A resident may have opted out of receiving emails from Surveymonkey (the company hosting our electronic voting) or the email may have bounced.
- The paper ballot may have been mistaken for junk mail and thrown out. The envelope looks like this.
What can I do to get my ballot?
For those on electronic communications, a reminder email will be sent later today to all who have not voted yet. Please check your spam and your deleted items if you don't see it in your inbox. The voting link in this email will be identical to the link in the original email. It does not matter which email you use to vote from; the link will only work one time since each household can only vote once.
If a member has since paid any past due balances or resolved outstanding violations, they may pick up a paper ballot at the Association office before 12 noon, April 19.
New residents or owners who have not received a ballot and have not registered must register with the office. The new resident form can be found online or at the office. Once they register, they may pick up a ballot before noon on April 19 providing the property is in good standing.
If a paper ballot was thrown away, unfortunately it cannot be replaced. However, if you believe the ballot was never received in the first place, contact the office. Problems with lost or misdirected mail must be reported to the post office at 614-889-0763.
Contact the office before the day of the annual meeting (April 19) to ensure there is a enough time to assist you. No blank paper ballots can be distributed at the annual meeting because staff cannot verify resident status.
Ballot Due Date
Electronic voting will close automatically at 12 noon on April 19. The link to your ballot will not work after that time.
Paper ballots must arrive at the Association office no later than 12 noon on April 19. They may be brought to the office or placed in our locked drop box by the office front door. We don't recommend mailing the ballot because it may not arrive in time. Completed paper ballots may also be hand carried to the annual meeting.
The annual meeting is at The Country Club at Muirfield Village on Wednesday, April 19, 2017. Pre-meeting social time begins at 6:30 p.m. with complimentary appetizers and a cash bar. The regular business meeting will start promptly at 7:00 p.m. Hope to see you there!
Published April 14, 2017