Club at Muirfield Village is the setting for Muirfield
Association’s Annual Meeting. The business meeting will begin promptly at
8:00 pm, Wednesday, April 2, 2014,
and will feature election of
directors and committee members for the coming year.
We’ll hear committee and financial reports, highlights of the
past year’s accomplishments and goals for the coming year.
Doors open for social time at 7:15 pm. We hope you’ll join us to enjoy
hors d’oeuvres and a cash bar while socializing with our board members,
committee members and staff. We’ll have a photo area set up; it’ll
be a great opportunity to get your picture taken for the new ID cards!
There will be no pre-meeting speakers this year.
Instead, the Design Control Committee Report will feature
local realtor and board member, Paula Linehan, who’ll describe
for us the latest selling trends in our community, what buyers
are looking for, the type of homes that sell quickly and what
we can do to attract the best values for our homes. Design
Control Committee members, John Reiner and Richard Taylor,
will accompany Ms Linehan with ideas for making a positive
impact on our homes to be competitive in the real estate market.
They will also discuss ways to create the best use of living and
yard space if planning to make your Muirfield home your ‘forever’ home.
It will be an interesting and educational report!
By the way, the Nominating Committee will accept candidates for
nomination to the Board of Directors and Grounds & Facilities Committee until
Read more about being a nominee!
IF INTERESTED IN PLACING YOUR NAME IN THE NOMINEE BASKET,
email Sandy at the Association office at
or call her at 614-889-0922.
She will be happy to give you the basics of what the groups’
roles/duties are and help you through the nomination process.
Since it is the heart of winter and Mother Nature is making this
one especially cold, I am sure you are not thinking about spring
activities and summer pool time just yet. Or, on the other hand,
maybe you are dreaming of those! Watching the Masters Golf
Tournament makes me start thinking beyond the winter blues and
snow. At the Association, our Board and Staff have been looking
forward to 2014 projects and what the warmer temperatures might
allow us to do this year.
We have a number of focus areas for 2014. Specifically, a few of
New Photo ID Card System - Allowing better tracking and business
intelligence. Upgrade in technology, too.
Website Enhancements - Featuring online voting; new Members Area; online
ordering of mailboxes, firewood, and architect visits
Pool Fence Upgrades - Replacing outdated and deteriorating pool fence with a
new metallic pewter pool perimeter fence.
Bridge & Tree Replacements - Replacing pathway bridges throughout the com-
munity. Tree removal and replacement where needed.
Bike Path Management - Monitoring the City of Dublin's bike lane construction
planned for both sides of Muirfield Drive and new streetlights/posts
to better illuminate the roadway. Working with the City on a Glick Road bike path extension.
Community Relations - Understanding City-wide issues affecting Muirfield Village and our residents.
Working with the Muirfield Civic Association and Civic Action
Committee to share the needs/requests of the greater Muirfield
The Association Staff will continue to focus on improving common
areas, entrances and our facilities overall. Accordingly, we ask
that every resident do the same with his/her personal property. In
2013, the Design & Control Committee reviewed and approved a
significant number of plans for construction, so we know many of you
are updating and improving your properties. Just as a reminder, we
offer complimentary consultations with professional architects who
can help you refresh and enhance the inside and outside of your
property. You can simply schedule an appointment through the
Please join us April 2nd for the Muirfield Association Annual
Meeting at The Country Club of Muirfield Village. We will cover
many topics and offer complimentary appetizers/cash bar for
residents as well.
far, Muirfield residents have saved the Association over $2,500
just by signing up to receive invoices and the annual meeting packet
electronically! That money can be re-directed toward Muirfield community
improvements! Not only will this save the Association money,
but clearly will help save Earth’s resources.
If you haven’t already, please consider signing up for this program.
You’ll have the opportunity to vote online, receive invoices electronically
and read annual meeting materials, all while reducing clutter in your home and mailbox.
No more trips to the mailbox in subzero weather to look for your annual
assessment invoice! Instead, log onto the Association’s website any time it’s convenient
or look for emails from the Association office.
The Association continues to incorporate new, user-friendly building blocks
to our website. Since the new site came online last November, we have been able
to update and inform you of valuable information much quicker and easier than
before. The latest offering is the improved Members Area. Once you sign in using
your current username, you will be required to select a new password. After
completing that step, you will have access to many new pieces of information
from the Association.
Most information that has previously been mailed will soon be
available in the Members Area. If you signed up for the electronic
communications program, you'll receive an email with links to the
information. You must know your username and set up a new password
to get this info, so
Jot down your username and
password for future use! Even if you prefer to receive your annual
meeting packet by postal mail, you're still encouraged to log on to
the members area and see what' happening!
In mid-March, the Annual Meeting information will be added to the
website Members Area; you'll be able to view the agenda, financial
statements, and Board of Director and Grounds & Facilities Committee
Click here to log in
or click the white "Members Area" button in
the upper right hand corner of any page.
As summer arrives, the tennis program information will be added
along with the pool activity sheet. When registrations open, you'll
be able to sign up your children for swim lessons through the
Another convenience will be a shorter visit at the Association
office when you need to pick up Family Extended Guest Passes. The
Family Extended Guest Pass form will be located in the Members Area;
you can fill it out and send it to us; we'll prepare the passes and
have them ready when you stop by!
Any questions about any of the above? Call the Association office
at 614-889-0922 and ask for Erin. She'll get you logged on in a
Whether you signed up for electronic communications or not,
you will be receiving your pool guest passes in the mail
around mid-March. Each household will receive 10 passes
in the mail. If you have a use for them, an adult member
of the household can stop by the Association office to pick
up 5 additional passes, which totals 15 passes for the season.
If you’re on the electronic communications program,
your pool passes will be mailed in a regular letter size
envelope in mid-to-late March. Please do not overlook this
envelope in your mail as the office cannot replace the original
10 that may have been misplaced or discarded.
If you’re still receiving paper communications, your pool passes
will be included in your annual meeting packet stapled to the
Swim Activities Sheet.
Remember, if you run out of passes, you can still bring
guests to the pool for the very affordable cost of $2 per person!
The Association’s website is now updated on a regular
basis and can provide you with the latest
Late-breaking announcements can be found on the
and a list of current happenings can be found on the
As the site continues to grow, we will be including more
helpful tools to keep you up to date!
Did you know the Association’s website includes activities
of the Muirfield Village Civic Association, the Muirfins,
the Bridge Club, and other Muirfield Village community events?These activities are listed on the calendar.
Log on to see what you may have been missing!
After many years of using the standard green and brown
laminated Muirfield ID Cards, we are happy to announce
that new heavy-duty plastic IDs will be issued before pool
season this year! The new photo ID cards will be similar in
size and style to a credit card.
The card will contain your photo, lot number and a barcode
that will allow staff to swipe your card, check residency,
member-in-good-standing status, count attendance and other information.
For you, a quick swipe and you’re ready to swim!
The front desk staff will not hold your cards as in the past;
they will swipe them, check status, and return the card to you.
Muirfield Village is home to over 7,500 folks.
With that many residents to photograph, the Association
office will start taking photos as soon as we receive the
software. We plan to have the majority of ‘pool-attending residents’
photographed and ID cards issued well before pool season begins.
Keep watching your email
and the website for the latest information on the new ID system.
Soon, we’ll let you know the hours open to bring your family to the office
to get photos taken and new IDs issued!
Remember, anyone over 2 years of age must have a photo ID to enter the pool facilities.
If you signed up for the electronic communications program,
you will be casting your ballot for Board Members and Grounds & Facilities Committee members
online instead of by paper ballot.
Here’s what you need to know.
The Annual Meeting is scheduled for April 2, 2014.
Approximately 14 days before the annual meeting,
the candidate information will be posted
in the Members Area of the Association’s web site.
Log on to the Members Area to view biographies
of the candidates and decide who gets your vote.
ONE email will be sent to the primary email address you provided to us.
If you provided a second email address, please be aware the email will only be sent
to the primary email address.
If you are not sure what the primary email address we have for you is,
please contact us as soon as possible.
The email will be sent from an address similar to
"[email protected] via surveymonkey.com".
The title of the email will be "Voting Ballot from the Muirfield Association”.
The email will contain directions and a link to your ballot.
Do not forward this email to another address.
Just as with paper ballots, each household is entitled to one vote,
so the link in the email will only work one time.
Please confer with members of your household before voting; once the ballot is cast, it cannot be changed.
You will only receive one email.
Please watch your email and spam carefully.
The email cannot be resent (just as paper ballots cannot be re-mailed).
SurveyMonkey.com was chosen because it ensures that each household can only vote once
and because votes are collected anonymously.
The Association can see the total votes cast for each candidate,
but can never see how individual residents voted.
Watch your inbox in mid-March for Annual Meeting information!
The 2013 Annual Assessment Invoices will be mailed February 5, 2014.
Please watch your mail for your invoice.
If you signed up for electronic communications, your invoice will be sent via email.
Please be sure to check your spam if you don't see it in your inbox.
Terms remain the same as in years’ past: net due 30 days from date of invoice.
Thank you for your prompt payment!
Last spring, the Grounds & Facilities Committee initiated a program to
help replace some of the trees devastated by the Emerald Ash Borer and,
at the same time, create a memorial for special people who’ve touched our lives.
For a donation of $300, Association staff will plant a deciduous tree
dedicated to a special family member, friend or neighbor, and install a plaque
identifying the family member or loved one. The tree, 2 1/2” to 3” caliper,
chosen from a wide range of species, could be planted in an
area mutually agreed upon by the family and the Association’s General Manager.
The 8”x12” granite plaque will be engraved with wording
chosen by the family placing the order.
For a donation of $850, we will install a garden bench and plaque.
The bench could be placed along a pathway, lake or near the playground.
For a donation of $ 1,400, we will install a garden swing and plaque
at a location around one of the lakes, pathways or playgrounds.
By last fall, 11 orders had been taken for trees, benches or swings!
We are excited to continue the program this year. We can accept your request anytime.
Tree-planting and bench/swing installation will resume after Memorial Day.
Please consider helping to enhance the common areas and invest in a very
thoughtful way to remember a special person in your life.
If you are interested in participating in this program,
email Sandy at the Association office at
or call her at 614-889-0922
for details and ordering information.
MUIRFIELD ASSOCIATION ANNUAL MEETING
WEDNESDAY, APRIL 2, 2014
AT THE COUNTRY CLUB AT MUIRFIELD VILLAGE
SOCIAL TIME 7:15 - 8:00 P.M.
COMPLIMENTARY HORS D'OEUVRES AND CASH BAR
BUSINESS MEETING STARTS PROMPTLY AT 8:00 P.M. See You There!