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MUIRFIELD ALERT: MARCH 28, 2018

Annual Meeting – Be Prepared to Vote!

The Annual Meeting of the Muirfield Association, Inc. will be held Wednesday, April 25, 2018, 7:00 p.m., at The Country Club at Muirfield, 8715 Muirfield Drive, Dublin, Ohio 43017. Pre-meeting social time begins at 6:30 pm; the regular business meeting will start promptly at 7:00 p.m.

Annual meeting materials, including ballots, will be mailed/emailed the week of April 9. The Board of Directors and Association office wants every household who is entitled to vote to do so. In order for a household to vote, all of the following criteria must be met:

1. Your household's account must be current.

In order to be considered current, the annual assessment and any outstanding balances must be paid. Please ensure your account is paid in full by Friday, April 6 in order to receive a ballot.

If you do not know your balance or have questions, contact the Association office at 614-889-0922 before April 6. The office can accept cash, checks, and money orders for payment. Although we also accept payments from your bank's bill pay program, the payment must be received by April 6.

2. All outstanding deed violations must be corrected.

If the Association office has notified you of a violation on your property and that violation has not been corrected by April 6, your household cannot vote. (It is the resident's responsibility to notify the Association office that a violation has been corrected.)

However, if the deadline for correction of violation(s) is after April 6, 2018 or if you have been granted an extension with a date after April 6, then your household will still be issued a ballot as long as all other requirements stated in this email are met.

If you have any questions about the status of your property in regards to violations, please call 614-889-0922 or email [email protected] before April 6.

3. We need your correct mailing address or email address.

Ballots can only be sent one time to one address per household, so it's critical that we have your current contact information.

If you receive communications through postal mail and have no changes to your mailing address or are not having your mail forwarded in part or all of April, you do not need to do anything.

However, if you have a new mailing address (such as a post office box), inform the office by April 6. If you are having your mail forwarded, be aware that the forwarding process could delay your mail. If you will be gone during the time of mailing (the week of April 9) and will not return before the annual meeting on April 25, you may wish to give a temporary mailing address to the Association office as opposed to assuming your forwarded mail will arrive in a timely manner. Email [email protected] with your information. The Association office is not responsible for late or misdirected mail.

If you are on electronic communications, we must have your correct primary email address. After the ballots have been sent electronically to one email address, we cannot change the email addresses they are sent to and cannot send them to a second email address in the household.

If you need to update your primary email address or aren't sure what your primary email address is, please send your name, Muirfield street address and the primary email address desired to [email protected] by April 6.

4. If you are a new resident, your household must be registered with the office.

If you have never registered your household with our office, which is accomplished by filling out a new resident form, your house is considered vacant. Ballots are only sent to households the office knows to be occupied.

To register, fill out a new resident form and bring it to the office or email it to [email protected] before close of business on April 6. Blank forms are available at the office or online at http://www.muirfieldassociation.com/docs/newres.pdf. Forms must be received by 4:30 p.m. April 6, 2018 in order for your household to receive a ballot.

We are looking forward to the upcoming election and annual meeting! Watch for specific annual meeting announcements and voting instructions in upcoming eNews. Please contact the Association office at 614-889-0922 or email [email protected] with any questions, concerns or updates.


Published March 28, 2018

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